Exhibitor & Sponsorship FAQs
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If you’re new to the AEJMC conference, we’ve got you covered. To help guide you through some of the processes and to create a more valuable experience, please find below a few of our most frequently asked questions. If you should have a question not answered below, please send your question to Fred Williams at FredAEJMC@aol.com with “AEJMC Sponsor/Exhibitor Question” in the subject line.
- How do I reserve space to exhibit at AEJMC?
- How do I partner/sponsor an activity during the AEJMC conference?
- How do I advertise in the AEJMC conference program?
- Where do I obtain my name tag and other conference materials?
- What are the set-up and tear-down times?
- What are the days and hours of the Expo?
- What are the ship-to procedures, address and charges?
- How do I order additional services?
- What is provided in the Expo area?
- Do I need to order carpet for my booth?
- When will booths be assigned?
- Is there a layout of the Expo area so I can see where we are located?
- Will there be Internet connectivity in the Expo area?
- Will there be electricity in the Expo area?
- May I order catering for my booth?
- May I have an author event at my booth?
- How do I make room reservations for my representatives?
- Am I limited in the number of representatives I may have at the Expo?
- What if I have a lot of books to exhibit, but I do not wish to send a representative?
- What if I only have one or a few books to exhibit, but I do not wish to send a representative?
- Do my representatives need to register for the conference?
- Are my representatives restricted in attending other conference activities?
- What if I wish to have a demonstration/presentation room during the Expo?
How do I reserve space to exhibit at AEJMC?
Download the AEJMC Conference Exhibit Application and return the completed form to Fred Williams, AEJMC Conference Manager, 234 Outlet Pointe Blvd., Suite A, Columbia, SC 29210-5667 or fax to 803-772-3509. If you have special requirements or any questions not answered here, please call Fred at (803) 798-0274 or email at FredAEJMC@aol.com.How do I partner/sponsor an activity during the AEJMC conference?
Contact Fred Williams, AEJMC Conference Manager, and declare your interest today! You may reach Fred by calling (803) 798-0274 or by email at FredAEJMC@aol.com.How do I advertise in the AEJMC conference program?
Download the AEJMC Conference Advertising Insertion Form and return the completed form to Fred Williams, AEJMC Conference Manager, 234 Outlet Pointe Blvd., Suite A, Columbia, SC 29210-5667 or fax to 803-772-3509. If you have special requirements or any questions not answered here, please call Fred at (803) 798-0274 or email at FredAEJMC@aol.com.Where do I obtain my name tag and other conference materials?
These materials will be available at the AEJMC registration area.What are the set-up and tear-down times?
Set-up is from 9 to 11:30 a.m. Thursday, August 9. Tear-down is from 4 to 7 p.m. Saturday, August 11.What are the days and hours of the Expo?
The Expo opens at Noon on Thursday, August 9, and closes at 4 p.m. on Saturday, August 11. Although the conference continues on Sunday, August 12, the Expo closes on Saturday.What are the ship-to procedures, address and charges?
Each exhibitor will receive information regarding shipping from the Expo Service Company during the month of April.How do I order additional services?
All the necessary forms for ordering additional services will be provided in the “Service Kit” that each Exhibitor will receive in April. Be reminded, however, the AEJMC Expo is primarily a table-top show so no additional furniture is necessary.What is provided in the Expo area?
Each exhibitor receives a draped 6’ table, two chairs and a wastebasket for each booth reservation.
Do I need to order carpet for my booth?
You do not need to order carpet because the Expo is in a carpeted area.
Location is determined when payment it made. Groups who receive a discounted rate will be assigned space after those who pay the full rate. Booths will be assigned in April.
Is there a layout of the Expo area so I can see where we are located?
The layout will be posted on this website by June 15.
Will there be Internet connectivity in the Expo area?
Internet connectivity will be available but it must be ordered through the Expo Service Contractor.
Will there be electricity in the Expo area?
Electricity will be available but it must be ordered through the Expo Service Contractor.
May I order catering for my booth?
Catering will be available but it must be ordered through the hotel. That contact information will be posted soon.
May I have an author event at my booth?
You may have an author event at your booth.
How do I make room reservations for my representatives?
Go to the hotel page on this site and click on the hotel link to make room reservations.
Am I limited in the number of representatives I may have at the Expo?
Each exhibitor is entitled to three representatives for each booth reserved. Additional representatives will be charged $75.
What if I have a lot of books to exhibit, but I do not wish to send a representative?
You may have an “unaccompanied” table at the conference. Reserve a booth and ship your books through the Expo Service Provider. An AEJMC staff member will unpack your books and other materials and will monitor your exhibit. This person will take orders and other requests; these will be sent to you after the convention. Materials will not be returned; they will be donated.
What if I only have one or a few books to exhibit, but I do not wish to send a representative?
AEJMC offers a Joint Display area that answers these needs. This area is monitored by an AEJMC staff member. This person will take orders and other requests; these will be sent to you after the conference. Materials will not be returned; they will be donated.
Do my representatives need to register for the conference?
Your representatives do not need to register for the conference. However, any representative who is a member of AEJMC must register for the conference even if they are only going to work in the Expo area.
Are my representatives restricted in attending other conference activities?
Your representatives may attend any event during the conference for which there is not a separate charge. Payment for those events should come in separately using the conference registration form.
What if I wish to have a demonstration/presentation room during the Expo?
A limited number of rooms will be available to conduct demonstrations/presentations. For costs and other aspects, contact Fred Williams at FredAEJMC@aol.com or (803) 798-0274.
